6 Top-Rated Checklist Apps for Microsoft Teams 2026

Checklists are a core operational tool for teams managing repeatable processes, onboarding, reviews, and compliance. Microsoft Teams offers several third-party checklist and task solutions, each with different levels of integration, control, and complexity. This article reviews six popular options: Tasks Checklist, To-do Checklists for Teams, Checklist as a Service, Todoist, Check IT - Shared Checklists, and Microsoft To Do.

Tasks Checklist

Overview

Tasks Checklist is a newly released app. Tasks Checklist is an app that can make your shared workflows smoother, is easy to use, doesn't require any permissions or sign in but still offers a rich feature set to make the most out of your checklists.

Key Features

First of all - this app is Microsoft Teams based. You can add the tool to a chat, channel or even a meeting. Checklists can be created from scratch or you can opt for one from the template gallery. You can add multiple checklists to your board (and even customize it using colors, emojis etc.)

When creating tasks you can assign users or add due dates to every point of the list. There's also an option of attaching files to the tasks to keep all the processes under one roof.

Each team has a bunch of processes and workflows at hand stored in Word or PDF files, Tasks Checklist offers you an AI powered option of uploading your document to the Checklist app, so our AI system could immediately turn it into a checklist you can share with the team.

And speaking about sharing, you can post your checklists to the chat immediately. They will remain interactive for your team members, they can toggle it after posting.

More to Come

As the tool is new to the market, it continues developing. There are several features awaited soon:

1. Comment threads for checklists and tasks, so you can collaborate directly inside the app without breaking the workflow.
2. To keep track of the checklist fulfillment, there also will be an option to monitor that through an activity session, so you never miss any part of the workflow

Pricing Structure

There's a free plan available with some limitations, the prices for the paid plans start at USD 39.95/month as an Early bird limited offer. This package can fit your whole tenant, no matter how many users you have.

Verdict

Tasks Checklist is a robust app that resumes its usage simplicity. No difficult setup or admin permissions required. Feature kit is extensive and covers all the areas needed to create an effective shared task list that will help your team navigate through different kinds of workflows. The customizations are in place, that makes the tool look more like your own company space. Of course, the AI feature can't go unnoticed - it's a quick and easy way to turn you scattered procedures into interactive checklists right inside your native workspace.

So, if you were previously struggling with keeping your procedures structured and up-to-date -  try Tasks Checklist today.

To-do Checklists for Teams

Overview

To-do Checklists for Teams app is designed as a lightweight checklist tool embedded directly in Microsoft Teams. Installation is straightforward and uses Microsoft Teams credentials, requesting permissions only once. Adding it won't take much of your time.

Key Features

This app is appealing thanks for its simplicity: easy installation and simple checklist creation, though it still requires sign-in via MS Teams. No robust features or extra setup needed to start creating your checklists. The dashboards and options, like adding due dates or assigning tasks, are very intuitive even for non tech savvy users. You can create your custom templates, that can save you plenty of time on managing workflows progress. All the task lists for different tasks are available in one space right in your Microsoft Teams channel.

All your checklists can be instantly posted to the Microsoft Teams channel, enabling notifications for attendees is also possible.

Limitations

Though the simplicity us key to a smooth workflow, the feature set of the app is a bit limited: there are no tags, comments, customizations (apart from color coding). Moreover, the checklists are not interactive after posted to the channel. Template section is also missing, so you can't upload or choose from  gallery - each checklist has to be started from scratch. Users see checkboxes, but cannot clearly tick them themselves, so it is unclear whether lists are meant to be filled out by users or pre-completed by a manager.

Additionally, the obligation to go through a sign in process can be a breaking point in the application adoption process.

Pricing Structure

The app is positioned as free, it emphasizes ease of installation and basic checklist features available at no charge. Their might be some premium plans available upon request. However, there are no publicly listed specific paid pricing tiers for this Teams app on their site or marketplace as of the most recent information available.

Verdict

The app might be a fit for a small team with shorter task lists as the feature kit is pretty limited. The essence is straightforward but there could be some additional functionalities like comments, attending files, statuses etc. Pricing is also a bit vague as there's no direct statement if the the app is totally free or could require additional purchases.

Checklist as a Service

Overview

Checklist as a Service is a feature-rich solution that operates more like a full checklist and workflow management system embedded into Microsoft Teams via tabs and links.

Key Features

Checklist as  Service is easy to install, however, it still asks you for admin permissions and requires sign in using your Microsoft credentials.

This application offers a very rich toolkit. First of all, the app integrates directly to your Microsoft Teams channel.

The dashboards show the progress, assignees and reviewers. There's a comment thread to discuss the workflow. Also, it is possible to add some files to each task and set a due date in order to be as precise as possible.

Customizations are also in place, you can add your own fields and add branded color coding to your checklists. 

User permissions can be set in-app or inherited from a Microsoft teams channel you are working on, allowing to quickly create checklists for intended user groups.

After your checklist is fulfilled, you can export it to Excel to store the results internally.

Such an extensive toolkit might lead to frustrations: you can easily get lost in all the functionalities and setups while creating a single checklist. You have to go through multiple steps to do so. 

Limitations

Though the app offers a rich functionality set, there are still some flaws. first of all, it is really slow. It takes a lot of time to perform any action. Secondly, and even more important, your checklists can't be shared directly to a Microsoft Teams chat or channel. You can only share a link without any interaction with the to-do list, so your users have to open a separate tab to at least see what this is all about. Also, a required sign in might be a tedious process and can slow down the app adoption. Too many features can as well be confusing for the new and non-tech savvy users.

Pricing Structure

There is a forever free plan with limited task and user counts, if you want to upgrade - the starting price for the Premium plan is USD 8.75 per organization a month. There are also more expensive tiers available.

Verdict

Checklist as a Service is a robust app with multiple useful features. Nevertheless, it lacks intuitiveness and speed. Everything loads for too long. And of course not being able to share a checklist with the team probably won't help in the app adoption among the employees. 

Todoist 

Overview

Todoist is a task management platform with a Microsoft Teams integration, but it is not Teams-native. It offers you check and task lists creation with multiple customization levels.

Key Features

Todoist can be easily added to Teams, however, it doesn't allow you native integration. You can add your checklists added only if you choose a message and click ‘Add to Todoist’ button, that opens a separate window where you can work on your task list. However, after closing it - you can't view what was done via Microsoft Teams. You have to navigate to a web tab.

When using it in browser - it offers a rather strong feature set: reminders, priority statuses, due dates and assignees. You can also track activity and progresses. However, all that happens outside of your native interface and even though the app is pretty easy to use and has nice toolkit, Microsoft Teams users will have another third-party app they have to look for in the browser.

Limitations

The authentication process via Teams is a bit too complex. You have to go through multiple sign-in popups and there's no SSO with Microsoft Teams (only Google, Apple or Facebook). That could easily break the adoption process.

As it was mentioned, it frequently redirects to the browser and task creation and management primarily happens outside Teams. Even after finishing the creation of the task list, it cannot share checklists directly in a channel in a proper form.

Pricing Structure

there's a very limited free plan and standard subscription price starts at USD 5 per user/month. So if your team is large - the price can skyrocket. 

Verdict

Todoist is not a fit for Microsoft Teams users at all. Though it has a nice functionality kit and is easy to use - it is just not created for Teams. All you can do is add tasks from messages. 

Check IT – Shared Checklists

Overview

Check IT focuses on shared checklists with minimal configuration. It installs easily and opens in a personal tab. This is very straightforward and has a minimal toolkit. This app is native to the Microsoft Teams workspace.

Key Features

This app offers a really simple installation and sign in process via MS teams credentials. After that you can create shared checklists. The functionality is limited to adding tasks and subtasks in a personal tab.

After the task list is ready it can be posted right to the chat with interactive checkboxes, so it can be toggled right inside the tread without opening the app itself. it also can be exported to CSV/Excel with color-coded status (checked vs unchecked). Other option is creating a template from your checklist.

Users can as well track the activity and progress of the tasks.

Limitations

The app is limited in the features offered: no assignees or reviewers, lacks due dates, comments, attachments and other customizations. There's basically nothing you can do apart from listing tasks and posting them. Also the app looks clunky, as all you get is a small window that can't be resized to a full-screen. An obligatory sign in slows down the onboarding process for the users and puts the tool adoption at risk.

Pricing Structure

The app has a free version, however, there's no publicly listed information regarding the pricing. Nevertheless, when installing the app to Microsoft Teams you get a button to purchase a subscription that never loads the prices. So, some premium tiers could be requested through the vendor.

Verdict

The application is simple to use but lack at least any advanced customization features or even basic functionalities like assignees and due dates. That will work for personal usage but not for a whole team. Pricing scheme is not transparent as well.

Microsoft To Do

Overview

Microsoft also offers it app for checklists and tasks management. It could seem as a problem solver, however, it's not Microsoft Teams integrated. That is really strange but the app can't be added to Teams and even is not offered inside Microsoft Teams app search, only as a workflow for Copilot. Not integrating two products from one family is an odd decision.

Key Features

The application is pretty straightforward in most features. You can add lists with tasks and steps. It is possible to add reminders, due dates, notes and attach files t each separate task. One can also organize tasks per color categories and sort by them after.

There's a search bar to look across all your tasks and a day planner where you can add certain things to be done. Different points on the checklist can be marked as important to show the priority.

There's also an assignees tab, however, assign button is nowhere to be found, that seems frustrating. To Do seems to be strongly connected to Outlook, as you can add people from your contact book and see flagged emails directly from the app.

Limitations

First and foremost, of course the lack of the Microsoft Teams integration. If the users are Teams-based, going to a separate web tab is a frustration. The application still requires sign in and admin permissions, that is a show-stopper as well. All the necessary features seem to be present but they're not all intuitive. So, if you're using Microsoft Teams, this tool won't be a fit, even though it stems from the same family. Also, there were no signs of sharing a list with the team.

Pricing Structure

MS To Do is a part of Microsoft 365, so if you have a license it will be free for the usage. But if you are searching for this particular app, the cost will be really high.

Verdict

The application is completely isolated from Microsoft Teams, so is not a proper checklist tool for teams users. Some features are not intuitive and the app lacks basic sharing options. 

Final Takeaway

Checklists are essential for teams managing repeatable processes, onboarding, reviews, and compliance. While Microsoft Teams supports a variety of third-party checklist tools, their integration, usability, and feature sets vary widely. After reviewing multiple options, it’s clear that Tasks Checklist stands out as the most intuitive and native solution.

Unlike other apps, it allows you to create interactive checklists directly in chats, channels, or meetings, supports templates, AI-assisted checklist creation, task assignments, due dates, and file attachments - all without cumbersome permissions or complex setup. Your team can collaborate seamlessly, track progress, and maintain workflows entirely within Teams.

If your team has struggled with scattered processes or clunky external tools, now is the time to streamline operations. Try out Tasks Checklist and experience a smarter, faster way to manage your workflows → Try Tasks Checklist