Microsoft Teams can serve as a central hub for team collaboration - including task and project management. With the right task board integration, you can manage workflows without leaving Teams. Below we review six top kanban task board apps that integrate with Teams and show what makes each strong - and where they fall short.
This article reviews six popular options: Kanban Project Board, Microsoft planner, Trello, Asana, ClickUp and Kanban Task Board.
Kanban Project Task Board
Kanban Project Task Board is a newly released app designed to bring agile boards directly inside Microsoft Teams. It allows teams to manage tasks and projects without leaving their workspace. The app is easy to use, requires no complex setup, and integrates seamlessly with Teams while offering a rich feature set for team task management.
Key Features
Kanban Project Task Board is fully embedded in Microsoft Teams. You can add it to chats, channels, or meetings. Tasks are displayed as cards on boards, and you can drag and drop them between columns to update their status instantly. Each board can be customized with colors, logos, and themes to reflect your team’s identity.
Task Assignment and Collaboration
Tasks can be assigned to team members directly from your Microsoft 365 directory, with automatic presence sync. You can attach files to any task card, keeping all project resources in one place. Boards can also be shared during Teams meetings, allowing real-time collaboration without leaving the call.
Moreover, it's possible to attach files, set priority levels and due dates for each individual task, so you never miss an important deadline or loose a piece of related content.
Sharing kanban boards is easy, you can just send it to a teams chat, copy a web link or share a QR code for mobile devices.
Workflow Efficiency
The app provides a visual overview of project progress with columns like “To Do,” “In Progress,” and “Done.” It’s ideal for agile teams looking to streamline sprints, track deadlines, and maintain visibility across all tasks.
More to Come
As Kanban Project Task Board continues to evolve, expect enhanced reporting, activity tracking, and more integrations to support complex workflows.
Pricing Structure
The app offers a free plan with some limitations. Paid plans start at USD 3.99/month for a single board with unlimited users or USD 39.99/month for unlimited boards, users, lists, cards, files, and assignees - billed annually. See all the details here.
Verdict
Kanban Project Task Board combines simplicity with powerful project management tools. Its native Teams integration eliminates the need for external platforms, while drag-and-drop functionality, file attachments, and real-time collaboration make it perfect for agile teams. The customization options and direct assignment from Microsoft 365 ensure every team can tailor the boards to their workflow.
For teams struggling to keep projects organized across multiple tools, Kanban Project Task Board brings structure, visibility, and efficiency directly to where the work happens. So, try Kanban Project Task Board today and see how it helps you with organization of your daily workflows.
Microsoft Planner
Microsoft Planner is a task and project management tool that is part of the Microsoft 365 ecosystem. It helps teams plan, organize, assign, and track work collaboratively using a visual interface. The tool is designed mainly for team-based task management rather than complex enterprise project management.
Key Features
Planner is a kanban-style boards with buckets, labels, and due dates. It offers a seamless integration with Microsoft Teams and Outlook allowing the users to stay in one workspace for managing all the tasks and emails. That means that no extra setup is needed, no logins, tabs and additional accounts. Users can easily track progress via charts and filtering. The users can add assignees, set due dates and attach files right to the task.
Microsoft planner is included with most Microsoft 365 plans, so it's easy to start and suitable for simple team workflows.
Limitations
However, on the negative side the feature set is rather limited compared to full project tools. The customizations are also not really present in Microsoft Planner: Limited custom fields, workflow automation and few options to customize task boards or views. For large projects with many dependencies and phases, it becomes difficult to manage effectively, as many features are available with the Premium account only and that makes the prices skyrocket.
Pricing Structure
Microsoft planner comes with most Microsoft 365 subscriptions, so no separate fee beyond your M365 licensing. However, if you are looking for advanced features - you might require a Premium subscription.
Verdict
The app suits best for small teams and simple tasks. If you are looking into running more advanced and complicated projects, a basic feature set may not be enough. The lack of customizations also influence the user experience, so for this particular purpose you might need to look for another tool that fits better.
Trello
Trello is a web-based project management and collaboration tool that helps individuals and teams organize tasks visually. It is based on the Kanban methodology, where work is represented using boards, lists, and cards.
Key Features
Trello brings a well-known Kanban board system into Microsoft Teams, letting pin boards as tabs and stay visually organized without switching contexts.
The visual boards with cards, lists, and drag-and-drop allows to easily navigate through tasks and lists. For each of the item you can set labels, due dates, checklists, and add attachments. Trello is rather intuitive and quick to adopt by teams of any size.
It also offer a list of add-ins and integrations to extend functionality.
Limitations
Though the free tier works well for the basic use, advanced features (reporting, dependencies) require Power-Ups or paid plans.
Trello is a part of the Atlassian family, so the Teams integration isn’t as deep as native tools. For companies looking for an app that would keep everything stored in their environment that can be a serious flaw. For example, you can't add assignees from your Microsoft Directory, so sign in and adoption will be a tedious process.
Moreover, large boards can get cluttered without structure, there are no templates or tips on how to keep your board organized, meaning that your tasks will just pile up. Also, some users face the very flawed and clunky set up and rather buggy performance.
Pricing Structure
Trello has a free version, but for advanced project you would require a paid version. Free tier has strict limits on boards/users. Paid subscription starts from USD 6/user a month. So for a big team it can be rather costly. Enterprise plan with power-ups is USD 17.5/user a month, billed annually.
Verdict
Trello is a well-known and robust task board app, however, the Microsoft Teams integration lacks nativity. It can be difficult to onboard the whole team to a new application that still won't be native to the workflow. Assigning users and creating accounts can slow the process down. Additionally, the per user pricing poses financial difficulties even for mid-size companies.
Asana
Asana is a web-based project management and work management platform designed to help teams plan, organize, track, and manage their work efficiently. It enables organizations to coordinate tasks, projects, and workflows in one centralized system.
Key Features
Asana is presented in a form of boards, lists, and timeline task views. It has custom fields, dependencies, and automated rules, so works well for complex task flows and cross-team work. Managers can assign tasks to team members and track progress. Asana allows teams to create task dependencies, meaning one task must be completed before another can start. It includes built-in dashboards that provide insights such as project progress, task completion rates, team workload and status reports.
It has vast integrations and advanced workflow capabilities as well.
Limitations
Though Asana is a very powerful tool for managing tasks, most key features require paid plans. It is also a rather heavy-weight application, especially for new users and nom-tech savvy ones, so there's a learning curve for new users. Onboarding a team can be a whole process for the companies that would like to adopt Asana.
However, the most inconvenient nuance is that in Microsoft Teams Asana integration is limited to notifications and links. there's no option to change the board, update or track tasks right through Microsoft Teams. It is a simple bot and all the work has to be done in a separate web tab. That means that Asana would just get lost for those teams who prefer working through their native Microsoft Teams environment. That doubles the workload as all the tasks have to be duplicated from Teams chats or meetings.
Asana is rather chatty by default via its various notifications. Also having to click away these same things within Teams is more of a nuisance than a help. The way users interact with Asana tasks does not translate well into the Microsoft Teams bot, so they're ending up opening things in Asana web directly.
Pricing Structure
There's a free tier that is good for basic task planning. However, many options that are vital are on paid plans only. Paid subscriptions add automation, reporting, and advanced workflow tools. The price starts from USD 13.49 per user/month on a standard plan. That is really a lot. Small and mid-size teams are not always able to add these costs to the list. And for the big companies the pricing will skyrocket.
Verdict
Asana is a reliable and well-known tool but not suitable for the companies who are looking for a project board for their Microsoft Teams environment. The lack of Microsoft Teams integration will just confuse the users who'll need to a adapt a rather complicated structure that lives fully outside of their native workspace. Additionally, the pricing is not user-friendly at all. If you need to manage workflows and tasks through Microsoft Teams - it's better to look for a less complex yet more integrated solution.
ClickUp
ClickUp is a highly flexible work management platform that combines task boards, lists, docs, time tracking, dashboards, goals, and automation in one place.
Key Features
ClickUp offers highly customizable boards and statuses with time tracking and goals management. Teams can choose from multiple task views, including Kanban boards, lists, calendars, Gantt timelines, and tables, making it easy to manage work in the format that fits best. Custom statuses and fields allow workflows to be tailored to specific projects or departments, while built-in dashboards and reporting provide insights into team performance and workload. Automation rules reduce repetitive tasks, and time tracking. Additionally, ClickUp integrates docs, wikis, and notes directly with tasks.
Limitations
ClickUp can feel overwhelming for straightforward task tracking. The system is very complex especially for the beginners. Judging from experience, performance can lag on very large boards. That can just add difficulties to a team adopting a new platform while organizing all their tasks.
And, just like with Asana, Microsoft Teams integration centres on alerts only. It doesn't live in your native environment, meaning that all the work actually has to happen outside of Microsoft Teams. So users have to jump from Teams app to a web tab, also there's no SSO with Microsoft account, so onboarding will be a tough journey as well. Notifications and links are solid, but it doesn’t embed a full ClickUp board directly inside Teams the same way native Microsoft tools do.
Pricing Structure
ClickUp offers a robust forever free plan that includes many useful key features. The paid plans start from USD 10 per user, billed monthly. The price is rather competitive but still, if the team is large or you need to move to more advanced plans (USD 19 per user a month), the costs can become really overwhelming.
Verdict
ClickUp offers a rich feature kit, however its complexity and the lack of a full Microsoft Teams integration can become roadblocks for companies that need their task boards exactly where they work. Adapting new systems is always hard, let alone those that are so complicated and distant from your real workflows. For Teams-native users this will not be the best fit.
Kanban Task Board
Kanban Task Board is a dedicated Kanban app built specifically for Microsoft Teams - designed to give lightweight, visual task management directly inside channels.
Key Features
Kanban Task Board is a drag-and-drop Kanban boards inside Microsoft Teams tabs with no external login. It offers card labels, checklists, and deadlines that can be set for individual tasks. It also has useful built-in filtering and board organization. Overall, the app is very simple to use and doesn't require any additional setup or learning prior to the onboarding.
Limitations
Though Kanban Task Board looks fine, it lacks advanced analytics and reporting. It can seem not as powerful as larger project platforms. It could be useful if they added some templates there for faster navigation or some AI features.
Also, the team behind the app can randomly block your task board due to unusual behaviour so you can get locked out from your tasks at any point.
Pricing Structure
Kanban Task board has a free plan with restriction on cards and boards. It offers annual or 3 year subscriptions only that might not be flexible enough for some teams who seek month-to-month subscriptions. A Single subscription comes at cost of less than USD 2 per user/month, billed annually. For small teams the price doesn't increases drastically, it's a bit over USD 2 per used a month, billed annually.
Verdict
Kanban Task Board seems like a nice option for companies that locate their workflows in Microsoft Teams. The app is truly intuitive and user friendly. The free tier is limited but that is a normal practice. Also it lack some advanced features (like reporting) and customization (templates).
Conclusion
Among the task board apps for Microsoft Teams, Kanban Project Task Board clearly stands out. Its full Microsoft Teams integration, intuitive drag-and-drop interface, direct Microsoft 365 assignment, and real-time collaboration make managing tasks and projects effortless. While other tools either lack native embedding or require complex setups, Kanban Project Task Board keeps everything centralized, visual, and easy to use. For teams seeking efficiency, visibility, and seamless collaboration within Microsoft Teams, it’s the best choice. Try it out today and see the real value and efficiency it brings to your tasks.
