- Owner
- Gym Manager
- Effective date
- September 15, 2026
- Review cycle
- Every 12 months
1.Purpose
To make sure gym equipment is kept clean and hygienic between members, inspected regularly for wear or damage, and any hazard is removed from service quickly.
2.Scope
Applies to cardio machines, strength equipment, free weights and mats on the gym floor. Locker room and shower cleaning is covered by the opening and closing SOP.
Definitions
- Out-of-service tag
- A visible tag placed on equipment removed from use until it is repaired or inspected.
- High-touch surface
- A part of equipment members frequently touch, such as handles, grips and touchscreens.
- Deep clean
- A scheduled, more thorough clean beyond the daily wipe down, covering areas not reached during regular use.
3.Responsibilities
- Fitness Attendant
- Performs scheduled cleaning and inspection of equipment and reports any defect found.
- Personal Trainer
- Reminds members to wipe down equipment after use and flags any equipment issue noticed during sessions.
- Gym Manager
- Schedules deep cleaning, approves equipment repairs, and tracks out-of-service equipment to resolution.
RACI matrix
| Activity | Fitness Attendant | Personal Trainer | Gym Manager |
|---|---|---|---|
| Restock member wipe-down stations | R/A | I | I |
| Perform scheduled deep cleaning | R/A | - | I |
| Inspect equipment for wear or damage | R | C | A |
| Tag and track out-of-service equipment | R | I | A |
| Respond to a bodily fluid spill | R/A | I | I |
R = Responsible, A = Accountable, C = Consulted, I = Informed
4.Materials and PPE
Materials, tools and systems
- →Disinfectant spray and wipe-down stations
- →Microfiber cloths
- →Equipment cleaning and inspection checklist
- →Out-of-service tags
- →Lubricant for cables and moving parts
- →Biohazard spill kit
Personal protective equipment
- →Disposable gloves
- →Eye protection when using concentrated disinfectant
5.Procedure
- 5.1
Restock wipe-down stations
Fitness AttendantCheck disinfectant spray bottles and paper towel or wipe stations around the floor at the start of each shift and refill any that are low.
- 5.2
Remind members to wipe down equipment
Personal TrainerPrompt members to wipe down equipment after use if you notice they skip it, and point out the nearest wipe-down station.
- 5.3
Deep clean cardio equipment
Fitness AttendantOn the scheduled rotation, wipe down the full frame, console, screen and underside of each cardio machine with the approved disinfectant.
- 5.4
Deep clean strength equipment and weights
Fitness AttendantWipe down strength machine seats, pads, handles and weight plates on the scheduled rotation, paying attention to grip areas.
- 5.5
Disinfect high-touch surfaces
Fitness AttendantDisinfect handles, grips, touchscreens and shared surfaces more frequently than the full equipment clean, especially during busy hours.
- 5.6
Clean and inspect mats
Fitness AttendantWipe down stretching and exercise mats after each scheduled clean and check for tears, excessive wear or odor that would require replacement.
- 5.7
Check cables and moving parts
Fitness AttendantInspect cables, pulleys and moving parts on strength machines for fraying or stiffness, and apply lubricant according to the manufacturer's instructions.
Checkpoint: Any frayed cable or unusual noise from a moving part is reported the same day, not left for the next inspection.
- 5.8
Inspect equipment for wear or damage
Fitness AttendantCheck each piece of equipment on the rotation for loose bolts, cracked upholstery, exposed wiring or other damage, and log any defect found.
- 5.9
Tag and remove faulty equipment
Fitness AttendantPlace an out-of-service tag on any equipment found unsafe, unplug it if applicable, and notify the gym manager for repair or replacement.
Warning: Never leave damaged or malfunctioning equipment available for members to use, even temporarily.
- 5.10
Respond to a bodily fluid spill
Fitness AttendantPut on gloves, remove any member from the area, clean and disinfect the affected surface following the biohazard spill kit instructions, and ventilate the area.
Warning: Treat all bodily fluid spills as a biohazard and dispose of cleanup materials per the spill kit instructions and local regulations.
- 5.11
Log the cleaning checklist
Fitness AttendantSign off the cleaning and inspection checklist at the end of each shift, noting any equipment flagged for repair.
- 5.12
Track equipment back into service
Gym ManagerConfirm the repair or replacement is complete and equipment is inspected before removing the out-of-service tag and returning it to the floor.
6.Quality checks
- →Every high-touch surface is disinfected at least once per shift.
- →No equipment stays tagged out-of-service without a logged repair status.
- →Cleaning checklist is signed off at the end of every shift.
- →Wipe-down stations are stocked throughout operating hours.
7.Records
- →Daily equipment cleaning checklist
- →Equipment defect and repair log
- →Out-of-service equipment tracker
- →Biohazard spill incident log
8.KPIs
- →Percentage of scheduled deep cleans completed on time
- →Average time equipment stays tagged out-of-service
- →Number of equipment defects reported per month
- →Member complaints about cleanliness per month
9.Common mistakes
- →Skipping the underside or console of cardio equipment during a deep clean.
- →Leaving a frayed cable in service until the next scheduled inspection.
- →Not logging a defect because the equipment still seems to work.
- →Cleaning up a bodily fluid spill without gloves or the proper disinfectant.
10.Revision history
| Revision | Date | Description | Reviewed by |
|---|---|---|---|
| 1.0 | September 15, 2026 | Initial release | Alexa Uskova |
This is a template. Adapt it to your organization, equipment and local regulations before use.
