How-to Export Your Content from the MS Teams Built-in Wiki

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In this blog post, we show you how to export your documents and files from the Microsoft Teams Built-in Wiki using two different solutions. By the end of this 3-minute read, you will be able to retrieve all your content from the built-in wiki and import it to your device, to other software, and to your Perfect Wiki workspace.

Microsoft Teams is a great tool. But its built-in wiki lacks some important features (full-text search, exporting & printing options to name a few).

I’ll show you some ways you can export your data from the built-in wiki and convert it to HTML, PDF, or send it to print. During my investigation, I found two ways to do it:

• Export data from SharePoint and manually convert it to PDF/HTML
• Export data from the Microsoft Teams built-in Wiki with Perfect Wiki

Where is Microsoft Teams Wiki data stored?

Microsoft Teams Wiki data is stored in the Group SharePoint of the Team - specifically, in a document library called “Teams Wiki Data.”

The Teams built-in wiki doesn’t create anything in SharePoint until the first time someone opens the wiki. Once you open it, Microsoft Teams creates a folder named after the channel in the “Teams Wiki Data” document library on the team site.

Option 1. Export data from SharePoint and manually convert it to PDF/HTML

To export content from the built-in wiki, follow these steps:

1. Open your SharePoint site. Go to the “Files” tab in your MS Teams channel, click the ellipses “...” dropdown menu next to “Add cloud storage” and then “Open in SharePoint.”
2. Navigate to the “Teams Wiki Data” directory by selecting “Site contents.”
3. Select the folder named after the channel, in my case it was “General,” and click “Download.”

Now you have a folder with all the wiki pages of the channel. The pages are in ".mht" format, which can’t be simply opened by the browser or any other common software.

To fix it, you need to rename all files to the ".html" extension one by one.

After that, you can open files in the browser and export them to PDF or print.

As you can see, each page has some unwanted text in the header, which unfortunately you have to remove manually.

Pros: It works! Sort of. And it’s free for as many pages as you want.

Cons: It can be tricky to find the correct link to the SharePoint Folder. Also, it requires a lot of manual work to remove unwanted auto-generated text and change the file extensions.

Option 2. Export data from Microsoft Teams built-in Wiki with Perfect Wiki

That first clunky option becomes way simpler if you do it through Perfect Wiki - our feature-rich replacement for the built-in Microsoft Teams Wiki. It's a knowledge database that is fully integrated into Microsoft Teams and works natively.

In Perfect Wiki we offer you an easy option to import your data from Built-in Wiki. That’s a burning issue today, when Microsoft Teams seazes to support MS Team built-in wiki.

Perfect Wiki is a knowledge base solution that was designed specially for MS Teams environment and integrates there seamlessly. Moreover, we took into account the needs and requests of the users and made Perfect Wiki as user-friendly as possible.

To export data from the built-in Microsoft Teams wiki with Perfect Wiki:

1. Add Perfect Wiki to the channel where you have a built-in tab wiki with pages you want to export (click the link below to do it in seconds).
   Add Perfect Wiki to Teams
2. Click “Import” at the bottom of the page menu, then in the opened dialogue, click the “Download archive of files from built-in wiki.”
3. This link will open a SharePoint folder with all the pages from the built-in wiki. Download the folder the same way you would in the first export option above. All the data will be saved to your desktop as a .zip archive.
4. After doing so, return to Perfect WIki. Choose "Import" option once again and drag-and-drop/add your downloaded .zip archive to the import window (or choose separate files you want to import from the archive). Click "Import"
5. Within several moments all your data will appear inside your knowledge base in the format of Perfect Wiki pages. Now you can edit, share, print and export them to PDF or HTML (web page format).

Perfect Wiki benefits

So, why is Perfect Wiki a beneficial solution for your Team in comparison with built-in Teams wiki?

First of all, you can export or print wiki pages in one click without unnecessary steps.The download link is generated automatically—no need to change the file extensions. You can export any page to PDF or HTML on demand or even print it right from Microsoft Teams.

Secondly, Perfect Wiki offers a convenient sharing dialogue: share your pages with Ms Teams or external users in two clicks.

Moreover, Perfect Wiki allows you to track all the changes with the help of versions history for every page. You can restore your page to any version you need, even if all the content was deleted.

Paid subscription price starts from USD 79 per month for 3 users.

Would you like to export your company’s data in a couple of clicks and still keep all the resources inside your MS Teams environment?

Try Perfect Wiki out with the free trial inside your Teams workspace now (it takes less than a minute).

Any other options?

It’s clear that there is no easy way to export data from Microsoft Teams built-in wiki. Nevertheless, it’s doable.

If you know any other more elegant way to export data, let us know.

Sources

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