How-to Export Your Content from the MS Teams Built-in Wiki

Last updated on March 22, 2022Published on August 20, 2020 by Ilia P

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In this blog post, we show you how to export your documents and files from the Microsoft Teams Built-in Wiki using two different solutions. By the end of this 3-minute read, you will be able to retrieve all your content from the built-in wiki and import it to your device, to other software, and to your Perfect Wiki workspace.

Microsoft Teams is a great tool. But its built-in wiki lacks some important features (full-text search, exporting & printing options to name a few).

I’ll show you some ways you can export your data from the built-in wiki and convert it to HTML, PDF, or send it to print. During my investigation, I found two ways to do it:

To export your content, you need to have admin access to the channel/team where your wiki is located; otherwise, none of these options will work for you.

Where is Microsoft Teams Wiki data stored?

Microsoft Teams Wiki data is stored in the Group SharePoint of the Team - specifically, in a document library called “Teams Wiki Data.”

The Teams built-in wiki doesn’t create anything in SharePoint until the first time someone opens the wiki. Once you open it, Microsoft Teams creates a folder named after the channel in the “Teams Wiki Data” document library on the team site.

Option 1. Export data from SharePoint and manually convert it to PDF/HTML

How-to Export Your Content from the MS Teams Built-in Wiki

To export content from the built-in wiki, follow these steps:

  1. Open your SharePoint site. Go to the “Files” tab in your MS Teams channel, click the ellipses “...” dropdown menu next to “Add cloud storage” and then “Open in SharePoint.”How-to Export Your Content from the MS Teams Built-in Wiki
  2. Navigate to the “Teams Wiki Data” directory by selecting “Site contents.”How-to Export Your Content from the MS Teams Built-in Wiki
  3. Select the folder named after the channel, in my case it was “General,” and click “Download.”How-to Export Your Content from the MS Teams Built-in Wiki

Now you have a folder with all the wiki pages of the channel. The pages are in ".mht" format, which can’t be simply opened by the browser or any other common software.

To fix it, you need to rename all files to the ".html" extension one by one.

How-to Export Your Content from the MS Teams Built-in Wiki

After that, you can open files in the browser and export them to PDF or print.

As you can see, each page has some unwanted text in the header, which unfortunately you have to remove manually.

How-to Export Your Content from the MS Teams Built-in Wiki

Pros: It works! Sort of. And it’s free for as many pages as you want.

Cons: It can be tricky to find the correct link to the SharePoint Folder. Also, it requires a lot of manual work to remove unwanted auto-generated text and change the file extensions.

Option 2. Export data from Microsoft Teams built-in Wiki with Perfect Wiki

That first clunky option becomes way simpler if you do it through Perfect Wiki - our feature-rich replacement for the built-in Microsoft Teams Wiki. It's a knowledge database that is fully integrated into Microsoft Teams and works natively.

How-to Export Your Content from the MS Teams Built-in Wiki

To export data from the built-in Microsoft Teams wiki with Perfect Wiki:

  1. Add Perfect Wiki to the channel where you have a built-in tab wiki with pages you want to export (click the link below to do it in seconds).
  2. Click “Import” at the bottom of the page menu, then in the opened dialog, click the “Import from Microsoft Teams Wiki.” Go to “Download link” – this link will open a SharePoint folder where the pages from the built-in wiki are located. Download the folder the same way you would in the first export option above.How-to Export Your Content from the MS Teams Built-in Wiki
  3. Go back to Perfect Wiki and click “Import” in the same window. Upload the .zip folder without unzipping it (or choose separate files to import by first unzipping the folder).How-to Export Your Content from the MS Teams Built-in Wiki
  4. All the pages should appear in your Perfect Wiki workspace; you can print them and export them to PDF or HTML (web page format).How-to Export Your Content from the MS Teams Built-in Wiki

So what are the big advantages of Perfect Wiki over the built-in Teams wiki?

First of all, you can export or print wiki pages in one click without unnecessary steps.

Secondly, Perfect Wiki is smart enough to remove all unwanted text from the imported files automatically.

How-to Export Your Content from the MS Teams Built-in Wiki

The download link is generated automatically—no need to change the file extensions. You can export any page to PDF or HTML on demand or even print it right from Microsoft Teams.

If you will have more than 25 pages, you will need a paid subscription (our Standard plan gives you 100 pages for just $35/month).

Are you ready to export your company’s resources hassle-free from the comfort of your Microsoft Teams workspace?

Add Perfect Wiki to your Teams workspace now (it takes less than a minute), completely FREE, no credit card needed.

Any other options?

It’s clear that there is no easy way to export data from Microsoft Teams built-in wiki. Nevertheless, it’s doable.

If you know any other more elegant way to export data, let us know.

Sources

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