Microsoft Teams is a great tool. But it’s built-in wiki lacks some important features (full-text search, exporting & printing options to name a couple).
In this post, I’ll show you several ways to export your data from the built-in wiki and convert it to PDF or print. During my investigation, I found two ways to do it:
Below I’ll review each option in detail and describe its pros & cons.
To export your content, you need to have admin access to the channel/team where your wiki is located; otherwise, none of these options will work for you.
The built-in wiki in Microsoft Teams stores its data in a document library of the SharePoint team site.
The Teams built-in wiki doesn’t create anything in SharePoint until the first time someone opens the wiki. At this point, Microsoft Teams creates a folder named after the channel in the “Teams Wiki Data” document library on the team site.
To export content from the built-in wiki, you need to perform the next steps:
https://%domain_name%.sharepoint.com/sites/%domain_name%, in my case it was
Now you have a zip archive with all the wiki pages of the channel. The pages are in the ".mht" format, which can’t be simply opened by the browser or any other common software.
To fix it, you need to rename all files to ".html" extension one by one.
After that, you can open files in the browser and export them to PDF or print.
As you can see, each page has some unwanted text in the header, which unfortunately you have to remove manually.
Perfect Wiki is a feature-rich replacement for the built-in Microsoft Teams Wiki. It's fully integrated into Microsoft Teams and works natively.
To export data from built-in Microsoft Teams wiki with Perfect Wiki:
So what are the big advantages of Perfect Wiki over the built-in Teams wiki?
First of all, you can export or print wiki pages in 1 click without unnecessary steps.
Secondly, Perfect Wiki is smart enough to remove all unwanted text from the imported files automatically.
Are you ready to export your company’s resources hassle - free from the comfort of your Microsoft Teams workspace?
Add PerfectWiki to your Teams workspace now (it takes less than a minute), completely FREE, no credit card needed.
It’s clear that there is no easy way to export data from Microsoft Teams built-in wiki. Nevertheless, it’s doable.
If you know any other more elegant way to export data, let us know; otherwise, I encourage everyone to vote for this feature to be done by Microsoft on UserVoice.